Primary Purpose:

Essential Duties:

• Provide daily office support
• Assist Site Manager as requested
• Coordinate and prepare materials for all team meetings
• Record and produce meeting notes from team meetings
• Keep record of team staff attendance
• Update and maintain the team’s enrollment roster
• Maintain enrollment files in office and on database
• Assist team at site as needed.
• Assist in ordering, receiving and marking of team supplies
• Monitor office supplies and inventory
• Prepare expenditure vouchers.

Other Duties:

• Other duties as assigned
• Provide assistance to teaching teams as needed

Work Hours:

• 40 hours per week, 6:00 am to 2:30pm, Monday through Friday, or otherwise determined by the supervisor
• Dependable, punctual and adheres to the subscribed schedule

Working Conditions:

• Primarily in the office
• Travel to neighboring islands and program sites as needed

Equipment Use:

• Computer
• Fax
• Scanner
• Printer
• Laminator
• Telephone
• Shredder
• Calculator

Mental, Physical and Communications Demands

• Strong organizational skills
• Ability to focus on multiple tasks, problem solve and meet deadlines

• Strong interpersonal skills
• Excellent oral and writing skills required
• Ability to handle confidential information
• Exemplifies PIDF core values and practices knowledge of and sensitivity to Hawaiian culture

• Able to sit at desk 75% of the time
• Able to lift 40 lbs on a regular basis.

Minimum Qualification Requirements

• Experience in working in an administrative capacity for a minimum of 5 years
• AA in early childhood education preferred
• Must be proficient in Microsoft Office
• Must have access to a vehicle, have a valid driver’s license, a safe and responsible driving record, and current no-fault auto insurance, with at least the minimum State of Hawai‘i coverage requirements with at least $100K in bodily collision per person per accident
• Must provide a criminal abstract